Data Privacy Notice

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the EU General Data Protection Regulation (the “GDPR”).

2. Who are we?

Cannon Kirk (UK) Limited is the data controller (contact details below) for personal data provided.  This means it determines how your personal data is processed and for what purposes.

3. How do we process your personal data?

Cannon Kirk (UK) Limited complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data to respond to your queries or to inform you of news, events, and projects at Cannon Kirk (UK) Limited.

4.    What is the legal basis for processing your personal data?

We collect personal information relating to you when you contact us through the contact forms on this website. This information may include your name, email and your phone number. We will only use this information to respond to your request. We will never use this information to market to you unless you have specifically requested us to reach out to you through the contact form.

The legal basis for using your data is Legitimate Interest: i.e. processing is necessary to ensure Cannon Kirk (UK) Limited is effective and efficient in its regular business activities and communicating with interested parties.

5.    Sharing your personal data

In certain circumstance, we need to share personal data in pursuit of legitimate company interests (for example; we use third party processors to manage our website and we use cloud-based services (Microsoft) to store and protect the data). We also share information with our Sales Agents. In all circumstances, this sharing is conducted under contracts that are ensure compliance under the “GDPR”.

6.    International Transfer

All personal data is either stored within the European Economic Area or in locations that have been designated as adequate by the European Commission and under the safeguards agreed for those locations. We will not transfer any data to any additional third country or international organisation without your explicit consent and without appropriate privacy safeguards in place.

7.    How long do we keep your personal data?

We keep data in accordance with the guidance set out within our formal records retention policies and delete all records 18 months after our engagement with you ceases.

8. Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Cookies used by this website
There are two cookie types that you may encounter on the cannonkirk.co.uk Website. These are known as; ‘First party cookies’ and ‘Third party cookies’.

First party cookies (strictly neccessary): these are cookies that are necessary for our website to function, keep the site secure and ensure a positive user experience.

Third party cookies: these are cookies delivered by other companies and determine ways in which we can improve or enhance our website. Please see below for a further description of these cookies and the time they remain resident on your computer.

Third party cookies:
Used by Google Analytics.

Provider: Google Analytics
Name: _gat
Purpose: used to throttle request rates for analytics tracking.
Expires: 1 minute.

Provider: Google Analytics
Name: _ga
Purpose: Used to distinguish users when tracking analytics
Expires: 2 years.

Provider: Google Analytics
Name: _gid
Purpose: Used to distinguish users when tracking analytics
Expires: 24 hours.

9.    Your rights and your personal data

You have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which Cannon Kirk (UK) Limited holds about you.
  • The right to request that Cannon Kirk (UK) Limited corrects any personal data if it is found to be inaccurate, incomplete or out-of-date.
  • The right to request your personal data is erased where it is no longer necessary or lawful for Cannon Kirk (UK) Limited to retain such data.
  • If we have required your consent to process data, you have the right to withdraw your consent to the processing at any time.
  • The right to request that Cannon Kirk (UK) Limited provide the you with your personal data and in certain circumstances, to transmit that data directly to another data controller.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
  • The right to object to the processing of personal data, where:
    • Cannon Kirk (UK) Limited relies on legitimate interests as the legal basis for processing.
    • Cannon Kirk (UK) Limited is using the data for direct marketing.
    • Cannon Kirk (UK) Limited is processing data for the purposes of scientific/historical research and statistics.
  • The right to lodge a complaint with the Supervisory Authority. As Cannon Kirk (UK) Limited’s main establishment is based in Ireland, the first point of contact should be Data Protection Commissioner (Ireland) – see details below.

All of these rights will be upheld free of charge.

10.    Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

11.    Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Cannon Kirk (UK) Limited Data Privacy Representative at the following location.

Data Privacy Representative at privacy@cannonkirk.com

12.    Complaints

You can contact the Data Protection Commissioner (Ireland) on +353 (0761) 104 800; via email info@dataprotection.ie or by writing to:  The Data Protection Commissioner, Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland.